Welcome to fut-ure.com (the “Site”). This Privacy Notice (“Policy”) describes how Fut-Ure Recruitment & Technology, SL and its subsidiaries and any Trading Names including Fut-Ure and Foxica (“We”, “we”, “us”, “our” and “ours” or “Fut-Ure”) may use and disclose information that we may collect about you through the Site, also referred to as “personal data” or “personal information”, about individuals, including if you register to one of our published jobs in our Job Offer section on this website and from other sources, such as when you apply for a job through third party job portals, social media platforms or other forums. The types of data we collect are described in the next section.
When you use or register with the Site, we may collect certain “Personal Information,” which is information that identifies you or relates to you as an identifiable individual. The categories of Personal Information we may collect include: Your name and contact information (email, address and phone number), your job experience education history and skills, your job search criteria and preferences, relevant reference and background information which may be reasonably required for job-searching purposes, other information contained in your CV, or any login ID or email address and password created by you. By providing your mobile phone number to us, you opt in and consent to receive calls or text messages from us, including those sent through an automatic dialing system. Consent to receive marketing text messages or calls is not required as a condition of hiring or purchasing any services from us. Should you do not wish to receive marketing text messages or calls, do not provide us with your mobile phone number.
We do not, as a matter of course, collect sensitive personal data (e.g. details of your health, religion or other beliefs, trade union membership, political beliefs, sexual orientation or criminal offences) unless you provide this information to us.
We use Personal Information to provide you with access to all parts of this Site, to supply the services you have requested and to provide you with information regarding employment opportunities and career-related information, and to otherwise provide you with requested information or services, including employment information.
We may also use Personal Information for our business purposes, such as data analysis, audits, and improving our services.
Disclosures of Personal Information
In the course of supplying the services you have requested, Fut-Ure may disclose your details to employers, other potential hirers or engagers, other recruitment companies or intermediaries involved in managing the supply of
personnel to hirers, and/or to other companies in the same group as Fut-Ure.
Fut-Ure may disclose Personal Information to third parties in the following circumstances: (1) to our third-party service providers who perform business functions and services on our behalf; (2) to comply with applicable laws, the service of legal process, or if we reasonably believe that such action is necessary to (a) comply with the law requiring such disclosure; (b) protect the rights or property of Fut-Ure or its affiliated companies; (c) prevent a crime or protect national security; or (d) protect the personal safety of the users or the public. We also may disclose or transfer information to a third party in the event of any reorganization, merger, sale, joint venture, assignment, transfer or other disposition of all or any portion of our business, assets or stock (including in connection with any bankruptcy or similar proceedings).
If Fut-Ure enters into a joint venture with, is sold to or merged with another business entity, your information may be disclosed to Fut-Ure’s new, or potential, business partners or owners. By providing Fut-Ure with your information, you consent to Fut-Ure disclosing your information to its new, or potential, business partners or owners if one of these situations arises.
Fut-Ure may disclose or transfer your information to countries outside the European Economic Area (‘EEA’) if, for example, you wish to be considered for a vacancy outside the EEA. By submitting an application for a position or assignment outside the EEA or by indicating that you would like hirers outside the EEA to view your details, you consent to Fut-Ure disclosing your information to that hirer, or those hirers, outside the EEA.
Unless required or permitted to do so by law, Fut-Ure will not otherwise share, sell or distribute any of the information you provide to Fut-Ure without your consent.
Collection and Use of Other Information
“Other Information” is any information that does not reveal your specific identity or does not directly relate to an identifiable individual.
We – or third parties that we may occasionally hire, who will adhere to the conditions hereby mentioned – may collect Other Information in a variety of ways, including:
- Using your device or web browser: Most browsers collect information through your device, e.g. your MAC address, computer type and OS, screen resolution, hardware model, language, Internet browser type and version and others. This information is used to ensure that the Site functions properly.
- Using pixel tags and other similar technologies: Pixel tags (also known as web beacons and clear GIFs) may be used to, among other things, track the actions of Site users and email recipients, market our services to you, measure the success of our marketing campaigns and compile statistics about Site usage and response rates.
- IP address: Your IP Address is a number that is automatically assigned to your computer by your Internet Service Provider. An IP Address may be identified and logged automatically in our server log files whenever a user accesses the Site, along with the time of the visit and the pages visited. We use IP Addresses for purposes such as calculating usage levels, diagnosing server problems, and administering the Site. We may also derive your approximate location from your IP Address.
- Please note that we may use and disclose Other Information for our business purposes.
We use reasonable organizational, technical and administrative measures designed to protect Personal Information within our organization. Unfortunately, no data transmission or storage system can be guaranteed to be 100% secure. If you have reason to believe that your interaction with us is no longer secure, please immediately notify us in accordance with the “Contacting Us” section above.
This Policy does not address, and we are not responsible for, the privacy, information or other practices of any third parties, including any third party operating any site or service to which the Site links.
If you no longer want to receive marketing-related emails from us on a going-forward basis, you may opt-out by using the mechanism contained in each such email, or write us to email@example.com
If you no longer wish to receive candidate/job matches or job status updates from us on a going-forward basis, you may opt-out by texting “STOP”. You may also write an email to firstname.lastname@example.org for assistance relating to text messages we send.
Revisions to the Policy
If we change this Policy we will post any updates here for your review. Any changes will become effective when we post the revised Policy on the Site. Your use of the Site following these changes means that you accept the revised Policy.
Information that you give us or that we may collect from you
The personal data we may collect or receive includes: name; address; email and other contact details; date of birth, job history (including information relating to placements through us); educational history; qualifications & skills; visa and other right to work or identity information; passport, bank details, national insurance and tax (payroll) information; next of kin and family details; contact details of referees; personal information relating to hobbies; interests and pastimes; information contained in references and pre-employment checks from third parties; your marketing preferences.
We will not collect from you any sensitive personal information such as health records unless you and the relevant third party – such as a Customer of ours, for the purpose of offering you a job- requests this to us (see ‘Sensitive Personal Data’ section below).
We may obtain your personal data from a range of sources including: Yourself (e.g. when you send us your resume or apply to an offer through a registration form); a client; other candidates; online job portals; marketing databases; the public domain; social media, at interview; conversations on the telephone or video conferencing tools and other sources.
Where you are a Candidate and we have obtained your personal data from a third party such as an online job portal, we will endeavour to advise of the source when we first communicate with you.
How do we will use your Personal Information:
We use, process, store and disclose your Personal Information and other data we collect including during our Candidate Registration process, to provide you with work finding services including sending you job alerts through this website and by email, temporary assignments, project related work and permanent and fixed term contract placements in finance, accounting, technology, administrative, legal, marketing and other related roles, employment opportunities and career-related information. Fut-Ure will process your Personal Information in accordance with our Candidate contract (provided during our candidate registration process) applicable to the type of work you are seeking and we will disclose your Personal Information to our Clients in relation to their job vacancies. We will also process your Personal Information for other legitimate business purposes such as producing statistics, analysing how successful our marketing campaigns are, the number of visitors to our website and complying with other contractual, legal and regulatory obligations and duties.
Currently we do not use automated decision making technologies to make final or conclusive decisions about you and a member of our staff will always be involved in providing an excellent service of work finding and job placement.
Why we process your personal data:
Entering into and performing a contract with you:
In order to provide our Recruitment Services we may enter into a contract with you and/or a third party. In order to enter into a contract we will need certain information, for example your name and address. A contract will also contain obligations on both your part and our part and we shall process your data as is necessary for the purpose of those obligations. For example, in order to process payroll, a national insurance number and bank details will be required.
Compliance with legal obligations (regulatory and statutory obligations):
We must comply with a number of statutory provisions when providing our Recruitment Services, which need the processing of personal data.
We are also required to comply with statutory and regulatory obligations relating to business generally, for example complying with tax, anti-bribery, fraud and crime prevention and data protection legislation, as well as co-operating with regulatory authorities like the Information Commissioner’s Office.
Our legitimate interests carrying the activity of Recruitment Services:
To provide Recruitment Services for our Customers and for your own benefit, we will carry out some processing of personal data which is necessary for the purpose of our legitimate interests, which include:
- Retaining records of our dealings and transactions and where applicable, use such records for the purposes of:
- Establishing compliance with contractual obligations with Clients or suppliers
- Addressing any query or dispute that may arise including establishing, exercising or defending any legal claims
- protecting our reputation
- maintaining a back up of our system, solely for the purpose of being able to restore the system to a particular point in the event of a system failure or security breach
- evaluating quality and compliance including compliance with this Privacy Notice
- determining staff training and system requirements
- Using your personal data to:
- assess suitability and contact you regarding potential opportunities and/or our services
- collate market information or trends including providing analysis to potential or actual Clients
- source potential opportunities or roles as part of our Recruitment Services
- personalise your experience and our offering, whether via our website or otherwise
This means that for our commercial viability and to pursue these legitimate interests, we may continue to process your personal data for as long as we consider necessary for these purposes.
Change of Purpose
We will only use your Personal Information for the purposes for which we collected it (e.g. the provision of work finding services if you are a candidate or to consider you for employment if you are a job applicant), unless we reasonably consider that we need to use it for another reason and that reason is compatible with the original purpose.
If we need to use your Personal Information for an unrelated purpose, we will notify you and we will explain the legal basis which allows us to do so.
We may process your Personal Information without your knowledge or consent, in compliance with the above rules, where this is required or permitted by law.
Consent to our processing of your data:
We may process your personal data on the basis that you have consented to us doing so for a specific purpose, for example, if you apply for a specific role you may have consented to our processing of the data that has been provided for the purpose of progressing your application and considering your suitability for that role. In other cases you may have provided your written or verbal consent to the use of your data for a specific reason.
You may withdraw your consent to our processing of your personal information for a particular purpose at any stage. However, please note that we may continue to retain, or otherwise use your personal information thereafter where we have a legitimate interest or a legal duty, or contractual obligation to do so. Our processing in that respect will be limited to what is necessary in furtherance of those interests or obligations. Withdrawal of consent will not have any effect on the lawfulness of any processing based on consent before its withdrawal.
Can we obtain your personal data from third parties?
Our business entails research of information related to individuals for the purposes of filling job vacancies. This may require obtaining personal information from various sources, for example we may obtain information from social media sites like xing.com or different job boards, some information being publicly available and others are third party providers to which we subscribe. Occasionally we may receive personal information about you from hiring organisations, current employees, former employers, or third party individuals or organizations with whom you have been previously engaged.
If the information from third party sources is not relevant for our commercial purpose, or if you have notified us that you do not want us to provide you with services using the contacting in section Contact Details below, we shall discard it, although we might keep a limited record to avoid duplications. Where we consider that information may be of use to us in pursuance of the provision of our Recruitment Services, any processing will be in accordance with this Privacy Notice. You do have the right to object to processing, please see Section below ‘Your Legal rights’.
Sensitive Personal Data
Sensitive personal data is information which is deemed intensely personal by you and is irrelevant to consideration your suitability for a job role, such as political, religious or philosophical beliefs, sexual orientation, race or ethnic origin, or information relating to your health.
Regardless of any dealings you may do with Fut-Ure, we request that not to provide us with any sensitive personal data unless absolutely necessary. However, if you provide us with any sensitive personal data, we shall only use that data for the purposes of our relationship with you or for the provision of our Recruitment Services. This will be for one or more of the following reasons:
- Where processing is necessary for the purpose of obligations or rights under employment, social security or social protection law
- You have explicitly consented to the processing for the purpose of our assessment of your suitability for job roles or working capacity
- To maintain records of our dealings to address any later dispute, including but not limited to the establishment, exercise or defence of any legal claims
Who do we share personal data with:
We shall not share your personal information unless we are entitled to do so. The categories of third parties with whom we may share your personal information include:
- Individuals, hirers and other third parties necessary for the provision of our Recruitment Services
- Any regulatory authority or statutory body pursuant to a request for information or any legal obligation which applies to us
- Third Parties who process data on our behalf like:
- Outsourced payroll providers
- IT support
- Storage service providers including cloud
- background screening providers
- Insurers or Insurance brokers
- Legal and professional advisers
Our Clients and Suppliers
If you are a Client or supplier or a potential client or supplier, of goods and services we will collect and process information about individuals in your organisation. We may enter the individual’s name and business email address in to our database as a designated corporate point of contact for that organisation, together with the individual’s other business contact data. Usually the only Personal Information we process about a corporate contact is the individual’s name for the purposes of contacting the organisation in relation to our services or the supplier as a recipient of the supplier’s goods and services. If the individual corporate point of contact is also a registered candidate we may be processing additional Personal Information for work finding and other purposes as described in this Privacy Notice. The source of a corporate point of contact may be the individual themselves, or their name and business details may be provided to us by a member of their HR or Procurement department or another hiring manager or existing business contact or a candidate we have placed at the organisation. We may also obtain these details from websites, social media and other sources. We may send business to business email marketing to corporate points of contact. An individual corporate point of contact can ask us at any time to stop sending business marketing emails to their business email address by contacting: email@example.com
Your Legal Rights
You have the right to:
Make a Data Subject Access Request to access your Personal Information at any time. This enables you to receive a copy of the Personal Information we hold about you and to check that we are lawfully processing it.
Request correction of the Personal Information that we hold about you. This enables you to have any incomplete or inaccurate Personal Information we hold about you corrected, although we may need to verify the accuracy of the new data you provide to us.
Request erasure / deletion / removal of your Personal Information. This enables you to ask us to delete or remove your Personal Information where we do not have a valid reason to continue to process it. You also have the right to ask us to delete or remove your Personal Information where you have successfully exercised your right to object to processing, where we may have processed your information unlawfully or where we are required to erase your Personal Information to comply with local law. Please Note: we may not always be able to comply with your request for erasure for specific legal reasons which will be notified to you, if applicable, at the time of your request.
Object to processing of your Personal Information where we are relying on a legitimate interest (or those of a 3rd party) and there is something about your particular situation which makes you want to object to processing on this ground as you feel it impacts on your fundamental rights and freedoms. You also have the right to object where we are processing your Personal Information for direct marketing purposes. In some cases, we may demonstrate that we have compelling legitimate grounds to process your information which override your rights and freedoms.
Request restriction of processing of your Personal Information. This enables you to ask us to suspend the processing of your Personal Information in the following scenarios: (a) if you want us to establish the data’s accuracy; (b) where our use of the data is unlawful but you do not want us to erase it; (c) where you need us to hold the data even if we no longer require it as you need it to establish, exercise or defend legal claims; or (d) you have objected to our use of your data but we need to verify whether we have overriding legitimate grounds to process it.
Data Portability / Request the transfer of your Personal Information to you or directly to another controller. This right only applies to automated information which you initially provided consent for us to use or where we used the Personal Information to perform a contract with you. We will (unless there is an exemption) assist you by securely transferring your Personal Information directly to another controller where technically feasible or by providing you with a copy in a structured commonly used machine readable format.
Generally we do not rely on consent as a legal basis for processing Personal Information except in relation to sending direct marketing communications via email or text message. However, where we are providing you with work finding services, you will receive email marketing communications from us even if you have not given us consent as we rely on the form of consent.
You may receive marketing communications from us if you provided us with your details when you entered a competition or registered with us at a job fair, promotional or networking event or attended a training course and you have given us consent to send you marketing. We may also use your identity, contact details, technical data, usage data and profile data to form a view and decide which services may of interest or relevant for you.
We have established an email preference centre where you can view and make decisions about your email marketing preferences and opt out of receiving email marketing from us at any time.
You have the right to withdraw your consent to marketing at any time by:
- Visiting Fut-Ure’s website and changing your email preferences;
- Following the opt out links contained in our marketing emails;
- following the opt out process described in our marketing messages;
- Sending an email with “REMOVE MY DATA” in the subject field to: firstname.lastname@example.org
Opting out of receiving marketing messages does not apply to:
- Personal Information that you have provided to us as a result of your request for work finding services;
- Personal Information that you have provided to us in connection with the performance of a contract between us;
- Job alerts sent to you through the website in response to your request to receive specific job details.
- Job alert emails which you will receive from our recruitment consultants which match your job search criteria confirmed with you during our Candidate Registration process.
We will never sell or disclose your Personal Information to any 3rd parties to use for marketing.
Links to other websites
Our website may include links to 3rd party websites, plug-ins and applications. Clicking on those links or enabling those connections may allow third parties to collect or share data about you. We do not control these 3rd party websites and are not responsible for their privacy statements.
If you have any concerns about the way how we have processed your data, refer the matter to our responsible for data protection matters within our organisation at email@example.com
Contact Name: Manuel Calderon
You have the right to make a complaint at any time to the relevant supervisory authority for data protection issues in your country (List 2019).